Job Description: HR Executive – Caspian Healthcare
Location: Vijaynagar Colony, Hyderabad
Reporting to: Dr. Khizer Hussain Junaidy (Director)
Department: HRM Department
Hierarchy Level: Middle Management
Pay Structure: ₹20,000 – ₹25,000 per month (based on experience)
Work Schedule: Monday to Saturday, 9:00 AM – 6:00 PM
Off Days: Sunday + 1 Casual Leave/month + Public Holidays (as per internal calendar)
PF & ESI: Applicable as per statutory norms
Job Brief:
To develop and execute HR policies that promote high performance, retention, and a positive culture at Caspian Healthcare. The HR Executive will ensure that the workplace remains structured, ethical, and employee-oriented while enabling the growth of the organization.
Key Responsibilities:
One-Time Responsibilities:
Prepare Job Descriptions (JD) for every post.
Prepare Interview Questions for each role.
Prepare Key Responsibility Areas (KRA) & KPIs.
Create Employee Files (with checklist).
Design induction format and training modules.
Set up Leave & Advance Application Forms.
Create an annual calendar for events, birthdays, anniversaries, training, etc.
Prepare written tests and evaluations for training sessions.
Conduct reference checks, document verification & exit interviews.
Daily Responsibilities:
Track staff attendance and handle biometric/manual systems.
Approve leave and advance requests.
Ensure performance reports are submitted daily.
Check and address complaints/suggestions.
Reimburse eligible expense claims.
Weekly Responsibilities:
Hold weekly performance review meetings.
Collect & compile KPI data.
Recognize top performers & counsel non-performers.
Monthly Responsibilities:
Conduct manpower assessment.
Schedule and organize monthly meetings.
Plan training sessions and distribute certificates.
Ensure timely documentation of all HR operations.
Key Performance Indicators (KPIs)
| KPI | Target/ Measure |
| JD Prepared for all posts | Yes/ No Checklist |
| Recruitment Start Delay | <48 hours from request |
| Employee File Completion | 100% on or before joining |
| Onboarding Timeliness | On/Before expected date |
| Reference Check & Verification | Done for all new hires |
| Induction Completion | Within 2 days of hiring |
| Leave Tracking Accuracy | 100% records up-to-date |
| Training Calendar Execution | 100% as planned monthly |
| Disciplinary Cases Tracked | Logged & Addressed timely |
| Performance reports compilation | Weekly with Summary Shared |
Desired Skills:
- Fluent in English, Hindi, and Urdu
- Excellent written and verbal communication
- Detail-oriented and process-driven
- Assertive with team coordination
- MS Excel and documentation expertise
Confidentiality & Conduct
Maintain full confidentiality of staff and clinic matters
Uphold professionalism and neutrality in interpersonal issues
Avoid favoritism, gossip, or breach of internal data
Reporting & Escalation
Report directly to the Director
Escalate disciplinary issues, repeated absenteeism, and staff grievances
Maintain a log of warnings issued and resolutions
Declaration:
I, ___________________________, have read and understood the responsibilities mentioned above and agree to follow them fully. I understand that any deviation may lead to disciplinary action or termination of services.
Signature: ___________________
Date: ___________________
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